eSmart Paycheck Price

Starting January, 2015, Paycheck calculations, check printing & payroll management are free for first 3 months for new account. Afterwards, the following low annual subscription fee applies based on the number of employees in the company. Comparison of payroll services...

More Payroll Form service

Annual Subscription ( # of employees(1) )
Payroll Tasks 1-5 <10 <15 <20 <30 <40
Prepare paycheck anytime for any employee $50 $100 $150 $200 $250 $300
Calculate all Federal payroll taxes
Calculate State income, UI & other payroll taxes
Add earnings & deductions Types
Print checks & paystubs
Print Fed 941(or 944), 940 & W2 forms
eFile Fed 941/944, 940 & W2 to IRS & SSA(2)
Deposit Fed taxes automatically, ACH $25
Deposit State taxes (where available)(3) $25
Print State payroll Forms(4), each form type $15
e-File State payroll forms (where available)(5)
e-File of W-2 to States, if required(6) $20 + $2X
Print & mail W-2, include evelope & stamp(7) $2 / form

(1) Employee is any person that has been paid, even just once, in a calendar year. Another definition is anyone that needs a W-2 at year end. If the number of employees exceeds the current subscription, the price increase to the next level will be pro-rated for the remainder months of the current subscription period. For example, if the number of employees increases from 5 to 6 in October. The additional charge to the end of December is ($100-$50) x3/12 = $12.50.

(2) C&S Technologies, Inc. (dba eSmartPaycheck) has been an IRS and SSA authorized payroll efile service provider since 2000.

(3) State income tax withholds, UI, etc. are computed automatically as part of the basic service. The service fee to deposit State payroll taxes is $25 per year. For States that we do not have electronic payment service, you need to pay the State by checks or online at the State revenue website.

(4) State income tax withholds, UI, etc. are computed automatically as part of the basic service. However, if you want to print the PDF copies of the official forms, the fee is $15 per year for each type of form. For example, California requires forms DE9 & DE9c quarterly. The total fee is $30 per year to generate PDF and efile of these two forms to the EDD.

(5) e-File of State payroll forms is available for some of the States only. If e-File is not available, you need to print & mail or file the form at the State revenue website.

(6) We are authorized to efile W-2 to States that require W-2 filings. You can use the optional efile service to eFile W2 data to your State if it is required. “ X” is the number of employees.

(7) You can choose to have us print and mail employee or recipient copies of the W-2s at the end of the year. The cost for the print & mail service, including stamp, is $2 per form.

Supplies of blank check stock paper and envelopes

You can use eSmartPaycheck to print paychecks on standard 3-part blank check stock (check on top, pay-stubs at the two bottom sections). You may find blank check stocks from your local office suppliers. You can also purchase the checks and envelopes from us for your convenience.

Buy blank check stocks & envelopes


Comparison of payroll services

There are many payroll service providers on the market offering different types and levels of payroll management services. Businesses have the option to choose the one that meets their needs and offers the best value. Our goal has always been to provide the best tool at the lowest possible cost for users to manage their payroll effectively.

ADP and Paychex are the traditional, full service payroll providers and their prices are typically much higher than that of online payroll service providers. Although the actual price depends on the company size, payroll frequency and other services required, you may expect to pay an average of $200 per person per year as a rough estimate. For example, a company with 5 employees could pay up to $1,000 a year for all payroll related tasks.

Most CPAs, though understand payroll and payroll taxes, prefer not to provide payroll services. Payroll is not difficult but it is tedious and very time-sensitive. Typical CPAs prefer to concentrate on corporate tax returns and other accounting and finance services rather than working on the mundane tasks of paychecks, deposits and payroll returns.

Intuit, leveraging its Quickbook, has a lot of online payroll clients. It offers several levels of services at different prices. Being online, the prices are typically slightly lower, though not much, than that of the ADP or Paychex for the full service payroll. There have been other online payroll service providers over the years. PayCycle was started in 1999 as an online payroll service and was later acquired by Intuit in 2009. Another online payroll service, SurePayroll was started in 2000 and was acquired by Paychex in 2011. Few more online payroll services have started in recent years with varying degrees of success. For example, Zenpayroll was started in 2012 to provide similar online payroll services.

Although there are many payroll service providers covering a wide spectrum of services and prices, payroll fundamentally consists of 3 responsibilities for an employer. Since tax laws are defined by the government, the same input produces the same output regardless of the payroll companies, software methods or processes. Every payroll services are required to perform the same tasks as defined by the government.

Our company, C&S Technologies, has been working on payroll tax library since 1998. We started to work with the IRS and SSA on Income tax 1040s, payroll 941 and W2 online e-File since 2000. C&S is one of very few companies that were approved to provide e-File for both individual income tax and business payroll tax returns. We know how to compute payroll taxes, deposit taxes and file payroll returns. Because we built and own the intellectual properties of tax calculations, efile and ACH processes, we are able to offer the online payroll services at a much lower cost than other services.

The following table shows some examples of the cost of online payroll for a California company with 5 employees based on recently published prices (Nov, 2014).

Payroll Tasks eSmartPaycheck Intuit (Enhanced) ZenPayroll
Total payroll cost per year $130 $456 $540
Prepare paycheck anytime for any employee $50 $28 + $2X per month $25 + $4X per month
Calculate all Federal payroll taxes
Calculate State income, UI & other payroll taxes
Add earnings & deductions Types
Print checks & paystubs
Print Fed 941(or 944), 940 & W2 forms
eFile Fed 941/944, 940 & W2 forms to IRS & SSA
Deposit Fed taxes automatically, ACH $25
Deposit State taxes (where available) $25
Print State payroll Forms, each form type $30
e-File State payroll forms (DE9, DE9C)
Paycheck direct deposit Not available

** ZenPayroll has changed its name to Gusto (Sep, 2015) and increased its price to $708 per year 5 employees ($59 per month = $29 + $6 x5)

Cost saving is important but the ease of use, flexibility for correction and adjustment and simple setup are also important. Other than direct deposits, eSmartPaycheck performs the same key tasks as defined by the IRS and the EDD. If you choose to pay the IRS, EDD and file paper returns on your own, you could manage your company payroll for $50 a year.

Of course, there are other differences in the websites, user interface, features, operations and supports. The comparison is only on the main tasks of payroll management and each website has its advantages and disadvantages. It is your choice to select the website that most suits your needs. We strongly suggest you register and test our system to determine if it meets your company payroll requirements at a great price.

Other Services

Free Online Payroll
Video: Free Online Payroll
  1. eSmart Payroll provides IRS authorized payroll efile services. Users can prepare, print and file form 941, 940, 944, W-2, W-2C, 1099-misc, correction and some State forms including California DE9, DE9C and others.
  2. Simple Payroll is a full service, online payroll where we will make tax deposits and file payroll reports for you.
  3. W2manager is designed for organizations that need to prepare and file many W-2s. Users can prepare, print, add or edit W-2 and W-2C forms easily anytime throughout the year.
  4. 1099manager is designed for organizations that need to prepare and file many 1099-misc forms. Users can prepare, print, add or edit 1099-misc and correction forms easily anytime throughout the year.